Office relocation serves the best when you observe your business expanding and growing. It seems a tempting endeavour; in actuality, it’s one of the most challenging tasks, especially if you are inexperienced. Worry not; you’ve landed at the right place! We’ve compiled a list of essential factors to remember when scheduling your office relocation in Watford.
Why Do You Need to Relocate Business?
You need to move your business in Watford:
- If your lease is expiring.
- If your business has expanded.
- If you’re downsizing when consolidated.
- If you’ve found better opportunities.
- If your existing office is worn out.
A List of Factors to Consider for Office Moving
Notice Period
Meticulously examine the end of your notice period as it varies according to the current agreement. This proactive approach helps you determine how much time you have to prepare for the moving process. Generally, it takes between one to six weeks; however, checking your contract is advisable.
Inform Your Team
Keeping your staff up-to-date about your relocation is crucial to avoid misunderstanding and hindering the work process at the new location. You can inform your team via various means – be it a newsletter, email, video, or team meeting. Ensure essential announcements, such as:
- New Address
- Date and Time
- Reason of moving
- Any Specific Action Required from Employees
The relocation can cause stress or anxiety among employees when you fail to deliver your message comprehensively. To overcome this challenge, follow the below-mentioned instructions:
Be Honest and Clear: Remember to inform your staff about challenges; failing can cause the spreading of false rumours and distrust among employees.
Invite Queries and Concerns to Resolve Them: Make a list of answers that could possibly be asked from your workers ahead of time. Guarantee to resolve their fears to provide them the confidence and gain their trust.
Make Things Simple: Don’t use implicit language or corporate jargon. Try to keep things clear and consolidate them about your moving plans with logical reasons.
Explain Your Moving Pace: Keep your employees engaged by informing them of your potential office relocation stages. Ask them if they could assist you in any of the phases.
Recurrently Thank Your Team: Show gratitude to the employees for their understanding. Restate the perks your staff will get from this move and present a positive outcome for overall business success.
Hire Professional Movers
If you want to make your moving experience hassle-free and complete it on time, consider hiring professionals like Van Man Rentals. With years of industry experience and advanced technology, they can guarantee a smooth loading, unloading, packing, and unpacking of the business accessories. This saves you time and allows you to focus on your business chores.
Make a Layout Plan
Getting the layout of your new office can be beneficial when opting for a DIY approach for your moving. Visit the location and assess how you’ll manage the transportation of big office equipment. During the phase, allocate the space for each office item to carry out the process seamlessly.
Allocate Budget
Finances are one of the most important factors when moving offices as they vary according to the location in which you’re moving. Additionally, the cost hinges on the working hours, whether you need an office for part-time or full-time. Set your goals and preferences and spend on your office move accordingly.
Carefully Plan the Timings
Comprehending your business’s nature and needs serves the best while deciding when to move. This way, you will be informed of your business’s peak and busiest times of the year. Although you don’t have that much flexibility in scheduling relocation, avoid the process during your business season, remembering it still has to operate during the moving.
Set a Deadline
It’s crucial to have a set deadline to avoid procrastination and putting things off until the next day. A set deadline acts as a reminder, which recalls the ultimatum and immediately gets you back toward the work.
Enlist Everything that Needs to Relocate
The office is nothing without its furniture and accessories related to the work, including:
- Computers
- Desk
- Chairs
- Books
- Inventory Record
- Bins
- Fridge
- Servers
- Books
- Files
- Coffee Machine
- And Many More
Make a list of items you’re taking with you and organise them. To streamline this process, you can ask yourself:
- What am I moving?
- What am I donating?
- What will I get rid of?
Craft an action plan after selecting the destination of each item. The more comprehensive it is, the more flexibility you get not to end up everything in the landfill.
Spring into Cleaning Action
For the back of the fridge and the filling cupboards you haven’t opened for years, moving is a great time to take unnecessary stock out. This gives you the flexibility to keep essential things organised and in place.
Environmental Sustainability Considerations
Environmental consciousness has become the talk of the town when moving office. Opting for sustainable practices throughout the relocation project is vital if an eco-friendliness is one of your business’s core values. For this purpose, start with the building selection sensitive to environmental impact. Ultimately, it not only positively serves the surroundings but also yields positive outcomes for your business operations.
Celebrate Your Relocation!
After a successful moving experience, do not forget to celebrate this progress with your staff. Keep your staff informed of new workspace and orient location, letting them settle and enjoy. Inviting your clients to this celebration is also fair enough, as it makes them feel involved and keeps them in the loop.